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Tracking your own rounds

1. Open Rounds → New Round and choose your course, tees and players.
2. Tap a score cell, choose the strokes, then tap Done to close the pad. Wait for Saved to account before leaving the card.
3. When play is finished, choose Complete Round. Review your actual score and hole breakdown; your history becomes more useful as completed rounds add up.

Scoring for your whole group

One card handles up to six players — add your regular partners or one-off guests during round setup (guests don't need accounts). Prefer everyone on their own phone? On the round page, tap Invite players and share the link: each friend opens it, taps their name, and scores their own card. Everyone sees the same round.

Side games for casual rounds: during New Round setup, open Side Games and add + Skins, + Nassau, or + Match Play. If + Scotch is available and the round has four players, + Scotch adds the fixed 2v2 Six-Point Scotch game. Assign two players to Team A and two to Team B, set Dollars per point, review the Six-Point preset, and use House rules only when your group agrees. The round creator keeps the Scotch book. These records calculate a result; Birdie Book does not collect or move wager money.

Leagues

Joining: get the invite code from your commissioner, then Leagues → Join League. Keep that invite credential private. The league tabs are Overview, Schedule, Financials, Ringer, and History; commissioners also see Settings.

Running one: choose Create League, enter League Name, Description, and First Season Name, then Create League. In Settings, commissioners add managed players by name, set League Rules, create or activate a season, and generate its schedule. On Schedule, a commissioner uses Enter Scores and Save Result. In Financials, use League Contests to create weekly closest-to-pin or long-drive contests and record or correct their winners; a positive pot creates a prize entry linked to that contest. Use Add Entry only for non-contest dues, winnings, fees, and adjustments—never for closest-to-pin or long-drive awards. These are organizer-entered records; Birdie Book does not charge or pay anyone. If League Contests is unavailable, ask Birdie Book for help; do not substitute a manual contest award. Completed seasons appear in History.

The independent league list price is $129.99 per league season, flat, with no per-player fee. Billing is currently off, so that number is not an active in-app charge. League handicap settings are league-only calculations, not an official GHIN/WHS Handicap Index.

Course admin

1. Open your course from Courses, then choose Course admin.
2. Find live events in Active outings, including older unfinished events. Use Upcoming outings & events for upcoming drafts; each list has its own pages.
3. Use New course event to create a draft. In the outing workspace, use Before the outing for details, golfers, groups and readiness. Use Outing day for the overview, teams, arrivals and leaderboard, and Results to review and finalize.
4. Review the event and rehearse the captain and public-board paths before the day. An active course package is needed to go live.

Use All outings & event history to search completed, cancelled and older course-managed events. Course access has five staff seats including the owner; each teammate signs in on their own account.

Edit one upcoming draft at a time. Save or cancel its Edit details form before editing another or changing the upcoming page. You can still browse Active outings while that draft stays open.

Event days — the public leaderboard

An event is a day where the whole field plays and everyone watches one live leaderboard — league day, member-guest, buddies trip, or charity outing. Pick your role for the exact path you'll follow:

Scoring or watching?

Captains need a free account to enter scores. Other golfers do not need an account. The spectator board opens without an account or app.

Outings — one-day events for any group

For a course-operated charity scramble or work outing, use Course admin → New course event. For a personal outing, use Events → New outing. On the Events list, an outing you organize shows its next step — Prepare outing, Open outing, or View results — and course-managed outings are marked as such. Add the field by name, then hand out scoring access per group: a course outing defaults to guest cart cards with no sign-in, while a personal outing shares the captain link with one signed-in captain per group. Put the separate read-only board on the clubhouse TV. Other golfers can remain managed roster names and do not need an account. This is the same event-day flow as a league event, minus the league season.

Formats and money games: pick the format when you create the event — scramble (each group plays one ball as a team; enter the team score on any row), stroke play, Stableford (points per hole, most points wins), best ball (everyone plays their own ball; the team keeps its best one each hole) / shamble (use a shared best drive, then everyone plays their own ball; the best two balls count each hole), or team total (every player’s score counts toward the team), plus match play, quota, and Nassau — and turn on skins from the Money games area on the event page (skins are not available on team-format events this release; they are computed live from the cards). Add closest-to-pin and long drive from the Contests tab instead — contests work on every format, including a scramble. During a live event, a captain or player in a linked group can post the current CTP or long-drive holder from that group's scorecard; the organizer can correct a holder or lock the final result. Best-ball, shamble, and team-total score by named team — after creating the event, add teams in the roster and assign each player.

Changing a saved playing group: if the plan changed or a save cannot be confirmed, your edits remain visible. Choose Review latest saved plan, compare its golfers and start, then use Discard my edits and use saved plan before making another change. Use the Roster reference to distinguish same-name golfers; an unset Course Hcp does not mean zero.

Arrival, entry-money status, and transactional texts

Arrival: in Outing day → Arrivals, choose Open arrival console. After the event is live, use Create station link for a staffed registration station or create a personal attendee link. On the attendee page, I am here is a self-report; staff still uses Confirm arrival for before the person is Staff confirmed. Confirm RSVP and Cancel RSVP change RSVP only. Neither action starts scoring or confirms payment. Keep Print roster freeze for weak-signal fallback.

Each operating teammate uses their own account. Use Refresh now to see another desk’s changes. A failed refresh leaves the last-known roster visible; check the error and update time before relying on its counts. Pending local changes still need a confirmed server result. Stay in the same account and outing to retry the original change. Arrival history shows the newest 50 changes when capped.

Entry-money status: choose Open entry-money ledger, then Add payer. A payer can cover one or more participant seats. Use Record payment only for money the organizer received elsewhere, and use Append correction for a correction. Birdie Book records statuses such as Due, Partial, Paid, Waived, Refunded, and Overpaid; it never collects, processes, holds, or moves the entry-fee money. Never enter card, bank/routing, or full check numbers. Course owners and managers have stronger refund and waiver controls. A money record does not itself confirm arrival or start scoring. If a result is unconfirmed, recover the original action instead of recording it again.

Transactional texts: choose the Messages tab. Only add a phone with recorded consent evidence, choose the narrowest opted-in audience, review the preview and estimated cost, and use a shipped operational template. Quiet hours are 9 p.m.–8 a.m.; STOP is global. If the page says Text messaging is off. Event operations are still ready., use the printed roster, arrival console, captain path, public board, and the event's agreed contact method. Rebuild the preview after changing a template or audience. Delivery history distinguishes failed and unknown results; an unknown result is not proof of delivery. Messaging is not a marketing blast and delivery is not guaranteed.

Trips & Cups — a weekend of golf with one story

A Trip bundles several event days — a buddies weekend, a two-day member-guest — under one roster and one page. From Events → Trips & Cups, tap + New Trip, name it, and optionally turn on the Cup: a Ryder-style team tally that adds up across every event in the trip, with a points target if you want a finish line to play for.

Once the trip exists, New trip event adds each day's round — every one is a normal event with the same organizer, captain, and spectator paths described above, so nothing new to learn on the day. Share the trip's join link and anyone with a free account lands on the roster; joining twice is harmless. The trip page keeps the running standings and the Cup tally as each day finalizes.

Trip or outing? One day, one field, one board — make an outing. Multiple days that should add up to one result — make a Trip and add each day as a trip event.

The shared board (TV & spectators)

On the event page, the organizer taps Create share link. That link is read-only; share it with the intended viewers. It shows display-ready event information rather than organizer controls, and you can revoke it at any time. Open it on a TV browser at the clubhouse for the full leaderboard view. Organizers can add sponsor names, logos and links to the board and name a sponsor as a contest presenter. The public board shows the configured sponsor display and current contest result.

Weak signal on the course

1. Keep this scorecard open on the same device. You’re offline means there is no connection; it does not confirm your latest changes are stored.
2. If the card says Saved on this device, those changes still need to reach your account. Reconnect and wait through Saving to account… or Syncing queued scores….
3. Look for Saved to account on the current card before closing it or finishing. If the card asks you to review conflicting penalty details, choose which detail to keep. Use Retry or Retry now when offered, then check for account confirmation again.

Every outing workspace view shows the last successful refresh. Use Retry outing refresh after a failed read; typed work remains in its editor. A quiet group or an old timestamp is a reason to contact the captain and check their account save status.

If Birdie Book stays stuck after reconnecting or after an app update, open the browser repair page. It refreshes replaceable app files without deleting scores saved to your account.

Founder Console

Authorized Founders use Founder Console to review current work, course records and support requests. Course staff permissions are separate; each person uses their own account.

1. On Today, choose Due today, Overdue, or Needs next step. In Pipeline, choose stage and action filters, optionally enter Organization name or ID, then Apply filters.
2. Read Shown and the matching total before opening an exact organization, contact or course. Pages contain up to 25 opportunities. Work-count buttons use the shown stage and organization before the action filter; the result total applies every filter. Due dates use the displayed UTC day.
3. Review the selected course tee and scorecard readiness. Saved personal-stroke use, card creation, page displays and a current license describe different facts. Open How this is counted for metric details.

Quick answers

Do my players need accounts? Only captains (they enter scores) and anyone who wants their own stats and handicap. Watching the board needs nothing at all.

Two captains picked the same player? The first group keeps them; the second captain gets a heads-up and just re-picks. If someone's in the wrong group, the organizer can sort it out before finalizing.

Entered a wrong score? Fix it right on the scorecard any time during the round. Organizers can re-run results after finalizing if a correction comes in late.

Net vs. gross? Net applies each player's handicap strokes hole by hole (the hardest holes first, just like stroke lines on a paper card). The board shows both, and the organizer picks which one ranks the field.

Is there a maximum score per hole? Only if the organizer sets one under the scoring format: Maximum score per hole is No maximum, Par, Bogey or Double bogey of each hole's par. It applies to the team ball in scrambles and to each golfer's own ball in every other format, and the scorecard does not accept a higher number.

Who can see my scores? Your rounds are private to the people you play with. League pages are members-only. The event share link shows names, holes played, and scores to anyone who has the link — and the organizer can kill that link whenever they want.

Does Birdie Book take entry fees or league dues? No. Organizers can record payer, seat, payment-status, dues, prize, or adjustment facts, but Birdie Book never collects, processes, holds, refunds, or moves that money.

"This event is no longer open"? The event was finalized or cancelled — check with the organizer.

Still stuck? Email hello@birdiebook.pro. For a pilot, use your agreed contact and support window. General email support has no guaranteed response time.